Test Center Responsibilities
General responsibilities include
- administering the exams to our standards
- ensuring the security of confidential materials
- abiding by financial arrangements as outlined in the Test Center Agreement
- organizing the recruitment and training of test proctors and Speaking examiners
- making a financial investment for setting up and running the center
- ensuring you comply with guidelines for use of our branding and logo
- promoting Michigan Language Assessment exams to local schools and recognizing organizations
General requirements for the testing site
- Optimally, the test site will be an auditorium or classrooms in an educational institution. Michigan Language Assessment prefers that the exams be administered to a minimum of fifty (50) candidates at a time.
- Other acceptable venues include hotel ballrooms, auditoriums, or conference rooms. Examples of unacceptable venues include hotel dining rooms, bars, or night clubs.
- Venues must meet all legal requirements for maximum capacity, fire exits, disability access, access to toilets, and access to water.
- Only the test center’s designated testing staff and the candidates should be able to access the exam room.
Space and Seating
- There must be enough space to seat candidates a minimum of 36” (1 m) a part, preferably 48” (1.25 m) between candidates. There should be nothing—for example, large columns—to obstruct vision.
- Tables, lapboards, or armrests must be provided for candidates to write on. There must be enough room for their answer sheet and the test booklet to be laid open.
Light and Heat
- The test center must provide good lighting—neither too dim nor too glaringly bright—and a quiet and comfortable heating/cooling system.
- The exam room must be soundproofed so that noises from outside the room or the building do not disturb candidates. Good, quality playback equipment must be used for the listening sections of the exams. Amplification must be used in large auditoriums (any room requiring a microphone for the examiner’s verbal instructions).
Each room must have one examiner plus one proctor for every 25 candidates (minimum of two staff in each room).
Minimum criteria for test centers
Before continuing to the application page, please ensure your institution meets the following criteria.
Is your institution:
- A financially sound educational institution, such as a language school or licensed testing center, that has been in operation for a minimum of three years
- Able to provide adequate facilities to administer the exams
- Able to securely receive, store, and ship confidential documents
- Able to handle test-related financial transactions
- Able to provide qualified instructors and staff to administer a secure administration, including administrative and supervisory staff; staff to act as examiners and proctors for exams; and staff to train examiners to conduct oral interviews
- Able to recruit, hire, and train additional qualified personnel as needed for the test administration
- Able to guarantee to provide consistency in test administrations among candidates, among venues, and from year to year
- Willing and able to publicize the exams and disseminate information about them
- Willing to accommodate candidates with disabilities, following Michigan Language Assessment procedural guidelines
- Willing to administer the exams to candidates who are not affiliated with the test center’s educational institute
- Committed to maintaining the highest possible standards with respect to the administration and security of the exams
- Committed to respecting confidentiality of candidates’ results and personal data
- Committed to being fair and impartial in dealing with candidates
- Committed to cooperating fully with Michigan Language Assessment and other Michigan Language Assessment-authorized test centers
- Committed to following all Michigan Language Assessment policies and procedures regarding the testing programs and committed to being an exemplary representative of Michigan Language Assessment
- Committed to working with Michigan Language Assessment to make the exams affordable to candidates
Next: Learn about the test center application process